School Health, Education & Awareness Program

Author/Illustrator Visits

Interested in having an author come to your school or library? Contact us to schedule an event.

To plan your event, please consider the following steps before contacting us at: healthyplanetpress@yahoo.com

  1. Determine who your audience will be. Consider student age and grade levels.

  2. Establish several possible dates for the visit.

  3. Decide how many students, teachers, parents and others will be in attendance. This number will help you determine how many presentations the author will need to do throughout the day. Four programs, lasting 45 minutes each, are typically the maximum in a single day. Consider what you want to achieve from the visit and what size audience will help ensure its success. Teacher supervision and support is always expected during the entire visit.

  4. Discuss the honorarium with the PTA or budget coordinator at your school to determine what will fit into your budget.

Note: Author and illustrator honoraria range from $250-$500 per day. For schools that receive over 90% free lunch, the honoraria will be waived. Meals, lodging and traveling expenses are not included in this fee and are the responsibility of the Organizer to arrange.

After contacting us to schedule a particular author or illustrator on a particular date, we will confirm the event with you by sending an event contract. This contract must be signed and returned to us for the event to move forward.

After the event has been confirmed and before the event occurs, please consider the following steps to prepare for the visit:

  1. Teachers should read the author or illustrator’s book in class prior to the event.

  2. Order books through your favorite local bookstore or order directly from Healthy Planet Press. Author or illustrator will bring copies for sale the day of the event as well.

  3. If the author or illustrator is staying overnight to attend your event, please book their hotel and prepare meal options. On the day of the event, authors or illustrators can lunch with teachers or star students if desired.

On the day of the event, please consider the following suggestions:

  1. Please have the author or illustrator’s honorarium check ready on the day of the event, made out to the author or illustrator directly.

  2. Have a schedule of the day’s events to give to the author or illustrator when they arrive.

  3. If books are going to be signed individually to each student, have a parent or teacher write the student’s name clearly on a sticky note in order to avoid misspelled inscriptions.

  4. Assign a helper to assist the author during the book signing by taking each book from the next student in line and turning to the title page before handing the book to the author for signing. This process will help keep the classroom flowing. 

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